Registration instructions and deadlines of the nominee-registered shareholders can be found at the AGM notice.
Registration for the General Meeting and advance voting begin on 30 January 2024 and close 18 March 2024 by 16.00 EET.
Shareholders whose shares are registered on their personal Finnish book-entry account may register for the General Meeting and vote in advance on certain agenda items as follows:
a) online at kesko.fi/agm
Registration requires strong electronic identification (online banking codes or Mobile ID) for natural persons. Shareholders may at the same time vote in advance and authorise a proxy representative.
Strong electronic identification is not required for legal persons. In such cases, however, legal persons must provide the number of their book-entry account, as well as other required information. If a legal person utilises the Suomi.fi electronic authorisation, registration requires strong electronic identification from the authorised person, which works with online banking codes or Mobile ID. More information on proxy representatives and powers of attorney is below.
b) by sending an email to email@example.com (only registration, no advance voting) or
c) by calling +358 105 323 211 (from Monday to Friday between 9 and 16) (only registration, no advance voting).
The registration information must include the requested information such as the shareholder's name, date of birth/personal ID/business ID, address and telephone number and a possible assistant's name or proxy representative's name and personal ID. The personal data will only be used in connection with the General Meeting and when processing related necessary registrations.
The shareholder, their representative or their proxy representative must be able to provide proof of identity and/or their right to represent the shareholder at the meeting venue if necessary.
A shareholder may follow the General Meeting on the company’s website at www.kesko.fi/agm by ordering a personal link to the live stream by 18 March 2024 at 16.00 noon EET at the latest. Ordering the link requires strong electronic identification by means of online banking codes or Mobile ID.
The link will be sent closer to the meeting. The link will be activated for the shareholders who are registered in Kesko’s register of shareholders on the record date of the General Meeting, 14 March 2024. Ordering a link does not require participation registration for the meeting or advance voting. The language of the meeting is Finnish.
Holders of nominee-registered shares, who cannot order the link on the website, may contact the company by e-mail at firstname.lastname@example.org by the aforementioned time in order to obtain the link.
Shareholders may not pose questions or vote via webcast. Shareholders following the General Meeting in this way are not considered to be participating in the General Meeting based on only following the Meeting.
The resolution proposals and the abovementioned documents will also be made available at the General Meeting, but for environmental reasons, only the agenda will be available to meeting participants as a paper copy.
The meeting venue is easily accessible with public transportation. Shareholders are kindly asked to note that parking in the facilities in the vicinity of the meeting venue is subject to a charge.
Shareholders have the right to attend the General Meeting if they are registered in the company's register of shareholders kept by Euroclear Finland Ltd on the record date of the General Meeting 14 March 2024. Shareholders whose shares are registered on their personal Finnish book-entry account are registered in Kesko’s register of shareholders.
Shareholders can participate in the General Meeting and exercise their rights thereat by way of proxy representation. A proxy representative of a shareholder may also choose to vote in advance in the manner described above. A proxy representative shall produce a dated proxy document or otherwise in a reliable manner demonstrate their right to represent the shareholder at the General Meeting.
Should a shareholder participate in the General Meeting by means of several proxy representatives representing the shareholder with shares on different book-entry accounts, the shares by which each representative represents the shareholder shall be identified in connection with the registration.
Possible proxy documents are to be delivered by email to email@example.com or by mail to Kesko Corporation/Group Legal Affairs, PO Box 1, FI-00016 Kesko, before the end of the registration period. In addition to providing proxy documents, the shareholder or the proxy representative must register for the General Meeting as detailed in this Notice.
Natural persons may authorise a proxy representative in connection with their electronic registration on the company’s website.
Shareholders who are legal persons can also use the electronic Suomi.fi authorisation service instead of a traditional proxy document. In this case, the legal person authorises a proxy that they nominate in the Suomi.fi authorisation service at the website www.suomi.fi/e-authorizations using the mandate theme “Representation at the General Meeting”. At the service, the authorised person must identify themselves using strong electronic identification in connection with their registration, after which the electronic authorisation will be checked automatically. Strong electronic identification can be done using online banking codes or Mobile ID. More information is available on the website www.suomi.fi/e-authorizations.
Pursuant to Chapter 5, Section 25 of the Finnish Limited Liability Companies Act, a shareholder who is present at the General Meeting has the right to request information pertaining to matters to be discussed at the General Meeting.
Shareholders who have the right to participate in the General Meeting, as set out in sections C.1 and C.2 of General Meeting notice, and who have registered for the General Meeting, may submit questions pursuant to Chapter 5, Section 25 of the Limited Liability Companies Act, pertaining to the matters to be dealt with at the General Meeting, until 18 March 2024 by 16.00 EET also by sending the questions by e-mail to firstname.lastname@example.org. The company’s management shall respond to such questions submitted in advance in writing either at the General Meeting or prior to the meeting on the company’s website at www.kesko.fi/agm. When submitting a question, the shareholder must provide sufficient proof of their shareholding, if requested.
Instructions of the nominee-registered shareholders can be found at the AGM notice.
The time for shareholders to request matters on the agenda has expired. Shareholders had to notify the Board of Directors of possible requests to put matters on the agenda of Kesko's 2024 Annual General Meeting no later than on 10 January 2024.